Wythall Community Association Annual General Meeting

Date: Monday 12 June 2023
Time: 20:00
Venue: Park Hall, Wythall Park, Silver Street, Wythall, B47 6LZ

What goes on…

• • • Open to all Association members.
    • The General Committee is made up of all of the trustees.
    • Opportunity to see what goes on.
    • We are looking for a new treasurer (see role details below)
    • Bar available. Please do not bring drinks or glasses over from the club house.

AGENDA

1. 1. 1. The President opens the meeting
      2. Apologies
      3. Minutes of the 2022 AGM
      4. Matters arising
      5. Wythall Community Association Year End Dec 2022 Finance and Reports*
      6. Adoption of annual reports
      7. Appointment of Financial Examiner
      8. Departmental reports
         1. Chairman – Sue Baxter
         2. Secretary – Helen Cleaver
         3. General Manager – Alan Griffin
         4. House and Park – Mark Stinton
         5. Bonfire – Mark Stinton
         6. Health & Safety – Betsy Johnson
         7. Community Club – Nick Bridgens
      9. Election of Honorary Officers
         1. President
         2. Vice President
         3. Treasurer
         4. Secretary
      10. Formation of the General Committee
      11. Any other business
      12. Recommendations to the General Committee
      13. Close

*If you have any questions regarding the Finance Report, please contact secretary@wythall-park.org.uk at least 24 hours in advance. The answers will then be provided at the AGM.

Treasurer Wythall Community Association Role:

• • • Preparation of financial information reports for Officers, management, general committee.
    • Ensure annual accounts and report prepared, approved and filed with Charity Commission.
    • Annual renewal of Insurance, negotiations for electricity & gas.
    • Work with the GM to agree rents. When / if terms of reference change ensuring agreements with clubs are amended.
    • Work with the GM in respect of employees – terms, rates, contracts, holidays.
    • Liaise with HMRC as required. (Vat inspections).
    • Submit requests for donations / grants.
    • Control of Park Hall bar finances, prices, stock.
    • Oversight of the Charity’s finances including book-keeping, payroll, employment, returns to HMC&E and pension contributions.